Price list 2026

Contents

Documents subject to public law

Services provided on the basis of the Act on the Openness of Government Activities

Business services

Pricelist appendix: supplies and separate services

Documents subject to public law in the National Archives

Certificates

1. Certificate (EUR)
Certificate 42,00
The data content of a certificate drawn up on the basis of documents, such as a genealogy, is based on its intended use.
If certificates with the same content are ordered for different intended uses, the price of the original certificate will be charged for all certificates.
If the certificate is delivered in several different methods (e.g. by post and email) or to several different addresses at the customer’s request, the customer will not be separately charged for them.
2. Certified copies (EUR)
First page 27,30
Each following page 4,20
3. Certified, rewritten facsimile, excerpt or extract of document (EUR)
Per page 44,10
A double fee will be charged for documents with a source language other than Finnish or Swedish.
4. Other fees (EUR)
Invoicing fee 5,00
Customers will be charged separately for additional postage services, such as COD.

Additional information

  • Prices are based on the Decree on fees of the National Archives (1299/2025) issued by the Ministry of Education and Culture.
  • The services listed in items 1 and 3 will be delivered in four weeks (section 23.1, Administrative Procedure Act, 434/2003).
  • The services listed in item 2 will be delivered within two weeks, for regular requests, and within one month at the most, for requests requiring special measures (section 14, Act on the Openness of Government Activities, 621/1999).
  • No VAT shall be charged for documents subject to public law.
  • Rectification of decisions pertaining to fees for documents subject to public law can be sought within six months from the date of the decision, in accordance with the provisions in the Administrative Procedure Act.

Interlibrary remote loans between archives

1. Documents sent by post (archive boxes, bound material, acts, microfilms) (EUR)
The batches are sent as packages of max. 25 kg
Per package (max. 25 kg), one-way 28,35
Per package (max. 25 kg), two-way 42,00
2. Documents sent as freight
The transport company will invoice the customer for the shipping costs.
3. Conversion to electronic format instead of interlibrary loan (EUR/h)
Invoiced for each starting period of 30 minutes, minimum charge 1 hour 60,90
4. Other fees (EUR)
Processing fee 6,30
Invoicing fee per invoice 5,00

Interlibrary loans

1. Book loans (EUR)
For borrowed books 8,00
2. Other loans (EUR)
For borrowed periodicals and sheet music 8,00
For borrowed LPs and CDs 4,00
3. Electronic article delivery (EUR)
Per article (for every 20 pages or part thereof) 10,00
4. Other conversion to electronic format (EUR/h)
For each starting period of 30 minutes, minimum charge 1 hour 60,90
5. Other fees (EUR)
Invoicing fee per invoice 5,00

 

Additional information

  • Prices are based on the Decree on fees of the National Archives (1299/2025) issued by the Ministry of Education and Culture.
  • The delivery time for loans between archives or libraries is one month maximum, apart from loans subject to queues.
  • No VAT shall be charged for documents subject to public law.
  • Rectification of decisions pertaining to fees for documents subject to public law can be sought within six months from the date of the decision, in accordance with the provisions in the Administrative Procedure Act.

Converting analogue data material into electronic format

1. Conversion to electronic format per archival unit (EUR)
One archival unit per order is free of charge. A new free order can be placed once the previous order has been delivered.v 57,75
2. Other fees (EUR)
Invoicing fee 5,00
Note: For the time being only applies to digital delivery in Hämeenlinna, Turku and Vaasa.

Services provided on the basis of the act on the openness of government activities

Normal document requests/library copying service

1. File or paper copy of a document (EUR/page)
The section 2 below indicates the documents for which the copying fee is determined per document, not per page.
Original size up to A3 1,30
Larger sizes (if the unit has the necessary equipment), max. width 90 cm 14,20
2. File or paper copy of a document upon an order (EUR/order)
In the case of a document request requiring special measures, costs arising from finding information will also be charged (see section 3 below).
Vehicle information (individual piece of information) 4,20
Prenuptial agreement 8,40
Service card 18,90
Death certificate 4,20
Estate inventory deed 13,10
War child (child sent abroad during the war) 4,20
Identity card of the civil guard 4,20

Document requests requiring special measures

3. Search fee and/or cost of removing confidential sections; cost added to the facsimile fee (EUR)
For each starting period of 30 minutes 28,90
4. Finding information and a file or paper copy of a document upon an order (EUR/document)
Investigation of the first registration number of a vehicle 30,00
Ownership history of a vehicle 45,00
5. Other fees (EUR)

Other fees will be charged per order.
Processing fee; always charged for information requests upon an order 6,30
Invoicing fee 5,00
Additional COD fee 5,30
Additional fee for delivery by registered letter 8,40

Additional information

  • Prices are based on the Decree on fees of the National Archives (1299/2025) issued by the Ministry of Education and Culture.
  • Regular information requests will be delivered within one month and information requests requiring special measures will be delivered within two months (section 21 b of the Archives Act, 831/1994, 1146/2016). If the request concerns a matter under consideration by another authority or pertains to the rights, interests or obligations of a natural person or a legal person, the copies will be delivered within two weeks or one month at the most, respectively (section 14 of the Act on the Openness of Government Activities).
  • No VAT is charged for services subject to the Act on the Openness of Government Activities.
  • If the party liable to pay finds that there has been an error as defined in section 34 of the Act on the Openness of Government Activities (621/1999) in the issuance of a fee under the Act on Criteria for Charges Payable to the State (150/1992), said party can request rectification from the authority charging the fee within six months from the date of setting of the charge. Complaints against a decision on the request for rectification can be placed as defined in the Administrative Procedure Act by submitting an appeal to a competent Administrative Court as defined in section 12 of the Act. The Administrative Court’s decision cannot be appealed.

Business services

Additional and special services for the information request and copying service

1. Digitisation on electronic media EUR/h (VAT 0%) EUR/h (VAT 25.5%)
(High quality, original size up to A0)
For each starting period of 30 minutes, minimum charge 1 hour 51,71 64,90
There is a separate charge for storage media (see the appendix).
2. Supervision fee EUR/h/person (VAT 0%) EUR/h/person (VAT 25.5%)
For each starting period of 30 minutes, minimum charge 1 hour 51,71 64,90
When using an external facsimile service.
3. Other fees EUR (VAT 0%) EUR (VAT 25.5%)
Other fees will be charged per order.
Processing fee; always charged for information requests upon an order 6,05 7,59
Invoicing fee 5,00 6,28
Additional COD fee 5,40 6,78
Additional fee for delivery by registered letter 8,30 10,42
Please note: no VAT is charged for COD and the registering of letters according to the current Posti price list.

Additional information

  • Prices are based on the decree on fees of the National Archives (827/2024) issued by the Ministry of Education and Culture.
  • Business services will be delivered within two months (section 21 b of the Archives Act).
  • Disputes pertaining to fees of business services will be processed as civil cases by a District Court.

Other services

1. Searching and providing information

File or paper copy of a document stored behind a paywall or delivered as a result of a request for clarification EUR (VAT 0%) EUR (VAT 25.5%)
Original size up to A3 1,20 1,51
Invoicing may be based on agreements.
 
Fee covering the cost of finding information and/or removing confidential sections (cost will be added to the facsimile fee) EUR/starting 30 min (VAT 0%) EUR/starting 30 min (VAT 25.5%)
For each starting period of 30 minutes 34,30 43,05
Invoicing may be based on agreements.
 
Providing information in the reading room about a confidential identity document (e.g. Kantakortti service card) when the order or use concerns more than 20 identity documents EUR/starting 30 min (VAT 0%) EUR/starting 30 min (VAT 25.5%)
For each starting period of 30 minutes, after 20 identity documents 28,70 36,02
Invoicing may be based on agreements.
Research enquiries EUR/starting 30 min (VAT 0%) EUR/starting 30 min (VAT 25.5%)
For each starting period of 30 minutes 38,60 48,44

 

2. Training services EUR (VAT 0%) EUR (VAT 25.5%)
Prices for each course are given in the National Archives’ training programme published annually on the website of the National Archives of Finland. Those who submit their cancellation less than one week before the beginning of a course will be charged 50% of the course fee. Those not attending a course without notification or an acceptable reason will be charged the full course fee. Processing and invoicing fees will be added to prices during invoicing.
Ordered training (EUR/day) 1841,20 2 310,71
Lecture (EUR/45 min) 260,50 326,93
Accessibility training (EUR/h) 456,00 572,28
Travel expenses connected to ordered training will be charged separately.
Training services are always subject to written agreement.
Processing fee 6,05 7,66
Invoicing fee 5,00 6,61

 

3. Consultation services EUR/h (VAT 0%) EUR/h (VAT 25.5%)
For each starting period of 30 minutes, minimum charge 1 hour 167,00 209,59
Travel expenses are charged separately.
A written agreement for consultations must always be made.

 

4. Chargeable material management services EUR (VAT 0%) EUR (VAT 25.5%)
A written agreement on the service must always be made.
For each starting period of 30 minutes, minimum charge 1 hour
Material sorting, description and digitisation (EUR/h)
Project management 167,00 209,59
Planning and management of material transfers (projects) 96,00 120,48
Managing project work 69,00 86,60
Sorting and description of materials 51,70 64,88
Digitisation of materials 51,70 64,88
Preparation of digitisation 51,70 64,88
Supervision of archive transfers (storage subject to a charge, EUR/hour/person) 51,70 64,88
Costs for materials, supplies, screening, transport, etc. will be separately charged (see the appendix).
Material storage subject to a charge (EUR/shelf metre/month) 2,15 2,70
Storage of electronic documents for a fee is agreed separately.
Backup microfilm archives
Processing of microfilms in the backup archive (EUR/hour), invoiced for each starting period of 30 minutes, minimum charge 1 hour 51,70 64,88
Material costs will be charged separately.

 

5. Loans to government agencies EUR (VAT 0%) EUR (VAT 25.5%)
Processing fee (EUR/h) 51,70 64,88
For each starting period of 30 minutes, minimum charge 1 hour    
Shipment fees when loaned microfilms or documents are sent by mail; per package (max. 15 kg), one-way 28,40 35,64
In the case of larger deliveries, the hauling company will charge the freight charges directly from the customer.

 

6. Electronic archiving service EUR (VAT 0%) EUR (VAT 25.5%)

The authority may agree on paid expert work. Such expert work includes the processing of the data material to be transferred on behalf of the authority (such as the correction of incorrect files or other work performed on the data material during the transfer) or additional support provided to the authority for carrying out the transfer. The paid service is agreed separately for each transfer. Expert work also includes preparing for the transfer of deposited data, receiving it, returning the deposited data when the agreement ends, and deleting copies and description data from the National Archives’ systems. For the storage of digital data material as a deposit, a basic fee is charged, as well as a price based on the amount of material for the part of the material that exceeds 100 GB.

Invoiced for each starting period of 30 minutes, minimum charge 1 hour.
Demanding expert work offered by the electronic archiving service (EUR/hour) 97,90 122,61
Expert work offered by the electronic archiving service (EUR/hour) 73,50 92,24
Basic charge per month for the storage of digital data material as a deposit (incl. materials up to 100 GB) 52,50 65,89
Storage of digital data material as a deposit (EUR/GB/month) for the part that exceeds 100 GB 0,34 0,43

 

7. Chargeable reception services EUR/h (VAT 0%) EUR/h (VAT 25.5%)
Invoiced for each starting period of 30 minutes, minimum charge 1 hour

Reception and return services for deposits from congregations

 73,50 92,24

Additional services for the Repository Library’s material reception

 51,70 64,88

 

8. Loaning documents for exhibitions EUR/h (VAT 0%) EUR/h (VAT 25.5%)
Exhibition loan processing fee 114,00 143,07
Invoiced for each starting period of 30 minutes, minimum charge 1 hour
The price includes the processing of the exhibition loan application and an assessment of the condition of the documents. The borrower will be obligated to pay the insurance and transport costs of the exhibition loans. A written agreement must be made before documents can be borrowed.

 

9. Research room deliveries of materials in storage subject to a charge EUR (VAT 0%) EUR (VAT 25.5%)
Fee per delivery (1–6 units) 15,40 19,33
Invoicing is based on agreements.

 

10. Use of facilities (lecture room and conference facilities) EUR (VAT 0%) EUR (VAT 25.5%)
National Archives, Helsinki, Rauhankatu (EUR/day) 482,20 605,16
Kansallisarkisto, Helsinki, Rauhankatu (EUR/half day) 246,70 309,61
Other offices 210,40 264,05
Minimum charge 113,90 142,94

 

11. Group presentations EUR/visit (VAT 0%) EUR/visit (VAT 25.5%)
Pedagogical presentations free of charge.
Non-pedagogical presentations (up to 20 participants) 173,60 217,87
Presentations are held during the opening hours of the units.

 

12. Publications
According to separate price list. Processing and invoicing fees and postage will be added upon sending.

 

13. Supervision fees EUR/h/person (VAT 0%) EUR/h/person (VAT 25.5%)
Supervision of filming or events at the premises 77,85 97,70
Supervision of filming or events at the premises after 4 pm 106,40 133,53
Invoiced for each starting period of 30 minutes, minimum charge 1 hour

 

14. Other fees EUR (VAT 0%) EUR (VAT 25.5%)
Processing fee 6,30 7,91
Invoicing fee 5,00 6,61
If materials are delivered to the customer in electronic format against an invoice, no processing fee will be charged.

Further information

  • Prices are based on the Decree on fees of the National Archives (1299/2025) issued by the Ministry of Education and Culture.
  • Disputes pertaining to fees of business services will be processed as civil cases by a District Court.

Pricelist appendix: Supplies and separate services

1. Thumb drive EUR (VAT 0%) EUR (VAT 25.5%)
Pcs 5,50 6,90
2. Archival boxes (pcs) EUR (VAT 0%) EUR (VAT 25.5%)
A4, 2.5–8 cm 2,80 3,51
A4, 10 cm 3,30 4,14
Foil, 2.5–4 cm 3,20 4,02
Foil 6–10 cm 3,90 4,89
Prices of custom-sized boxes as per the supplier’s price list.
3. Archival boxes (horizontal, pcs) EUR (VAT 0%) EUR (ALV 25.5%)
A4 and foil 2,90 3,64
Prices of custom-sized boxes as per the supplier’s price list.
4. Protective paper EUR (VAT 0%) EUR (VAT 25.5%)
A4 folded, 200/bundle 41,30 51,83
Foil folded, 200/bundle 48,70 61,12
A4 unfolded, 250/bundle 68,90 86,47
Fois unfolded, 250/bundle 78,50 98,52
5. Device usage fees in connection with contractual digitisation EUR/month (VAT 0%) EUR/month (VAT 25.5%)
Document scanner 1063,40 1334,57
Book scanner 1260,70 1582,18
6. Destruction and transport of materials
According to the sum invoiced by the service provider
7. Storage media costs in connection with the handover of private archives EUR (VAT 0%) EUR (VAT 25,5%)
Shelf metre 49,30 61,87

Further information

  • Prices are based on the Decree on fees of the National Archives (1299/2025) issued by the Ministry of Education and Culture.
  • Charges for materials and equipment rents are connected to the provision of other fee-based services. The prices have been determined based on commercial criteria.